Careers

Responsibilities:

You will be required to perform the following:

• Overall, in-charge of the project with the support of other team members (Conference, logistics, admin, sales, marketing) to ensure the success of the event.
• Drive a sound business model and manage the budget for each edition of the event and to ensure expenditure is managed efficiently.
• Work with client to establish standing operating processes (SOP) for execution of event e.g., approval process, reporting requirements, schedule of meetings etc.
• Work with client to conceptualize, design and execute curated zones for the event
• Budget management will include:
• Propose a detailed financial budget and obtain approval from the client.
• Monitor revenue and expense to ensure that the overall event is performing well financially.
• Work with the Finance department on invoicing and account reconciliation matters for both pre-and post-event.
• Ensure that all expenses processed by both core and supporting functions/departments are in compliance with SOP.
• Coordinating the various committee meetings with client/stakeholders and attending meetings with the client/stakeholders on all progress updates of works done to the lead-up of each edition.
• Liaising with 3rd party contractors working e.g., venue provider, exhibition stand builder, etc, or any other providers contracted by client directly, to drive the overall success of the event.
• Incorporating the sustainability aspects of organising events and actively propose areas on how carbon footprint can be reduced.
• Should there is any direct or indirect issues e.g., venue or event production-related, during the contractual period, you shall be responsible to rectify these issues.
• Conduct and record meetings with client as and when required.
• Client liaison and servicing.

• Plan and manage the implementation of digital marketing strategies and campaigns that draw exhibitors, trade visitors, delegates and media to planned trade events.
• Lead and implement digital marketing activities that includes monitoring of campaign performance, analyse results, and adjust strategies accordingly to improve ROI and achieve KPIs.
• Utilise A/B testing and other techniques to optimise campaign effectiveness and audience targeting for email and social media campaigns.
• Monitor website analytics to track visitor behavior, identify opportunities for improvement, and drive conversions.
• Utilise web analytics tools (e.g., Google Analytics) to track and measure digital marketing performance.
• Generate regular reports detailing key metrics, insights, and recommendations for optimisation.
• Leverage SEO practices for website content optimisation etc.   
• Coordinate and collaborate across functions (internally and externally) for seamless delivery of marketing programmes and optimisation of campaigns.
• Manage external agencies to support overall planning and implementation of digital marketing campaigns.; including overseeing development of digital content assets.
• Any other duties as assigned.

• Assist with financial data entry, ensuring accuracy and completeness.
• Help maintain financial records, including invoices, receipts, and bank statements.
• Assist with accounts payable and receivable functions.
• Collaborate with team members to reconcile accounts and resolve discrepancies.
• Assists with on-site cashiering duties during event days.
• Assist with internal & external audits preparation and procedures.
• Good organizational skills and ability to maintain proper filing records.
• Perform administrative tasks to support the finance department as needed.

Responsibilities:

You will be trained for a key role during our defence show, IMDEX Asia 2025.

• Coordinating business meeting schedules between VIP delegates and international exhibitors.
• To plan, coordinate and schedule successful business meetings. Liaise closely with government agencies, embassies/high commissions, and international companies.
• Explore various techniques to communicate effectively over the telephone, email, and face to face. Understand the process of engaging with foreigners to find out their preferences and requests to schedule meetings.
• Work on our online system to generate personalised meeting schedule between VIP delegate and exhibitor.
• Maintain excel database and keep up to date the meeting arrangements scheduled. To analyse data for post-show reports.

• Assist in all duties and responsibilities related to project management for the assigned trade event(s) from planning, execution to completion.
• Assist Project Lead to monitor timelines and milestones are adhered and updated.
• Assist to capture meeting minutes as and when required.
• Perform day-to-day administrative functions and be the point-of-contact for both internal and external parties to ensure successful implementation and delivery of the project tasks.
• Assist Project Lead in coordinating and working with the Operations team to manage and oversee the logistics requirements within the event cycle among stakeholders, service providers, venue managers and attendees.
• Ensure IT security SOPs set in place are complied by internally and by external vendors hired to service the event.
• Day-to-day administration to facilitate scope of work.
• Ensure that databases are maintained and kept up to date after event.
• Look at creative ways to deliver a high quality and memorable experience for attendees.
• Any other tasks as may be assigned from time to time by your reporting officer and Director.

Requirements:            

• Degree or Diploma holder.
• Preferably with 1 year of experience in related field, applicants with no experience may apply too.
• Proficiency in MS Office.
• Possess experience in organising a virtual and/or hybrid event preferred.
• Strong presentation, interpersonal, communication skills with client-service orientation.
• Possess good planning, organisational and multi-tasking skills.
• Possess good communication & negotiation skills.
• Possess a positive attitude and high standards in work ethics & personal integrity.
• Good time management skills with the ability to prioritise, work under pressure and meet deadlines.
• Ability to work in a fast-paced and highly cross-functional organisation.
• Possess good working attitude and willing to learn.

If you’re passionate about making a difference to businesses and events through impactful marketing programmes, join us to be part of the action for some of Singapore’s largest international events! In addition to a strong foundation in marketing, having a creative edge and design flair will be a valuable asset in this role, enabling you to create engaging, visually appealing campaigns:

You will assist in:

• Planning and managing the implementation of marketing strategies and campaigns that draw exhibitors, trade visitors, delegates and media to the planned exhibitions and conferences.
• Implementing the full suite of traditional and digital marketing activities that includes above-the-line, below-the-line, social, digital, mobile, PR etc.
• Coordinating and collaborating across functions (internally and externally) for seamless delivery of marketing programmes.
• Soliciting trade media partners who will help to strengthen the outreach to the industry.
• Creating well-organised content drafts in various publishing formats – text, infographics, videos, etc.
• Conducting interviews, and producing content in written, image or video formats.
• Proofreading materials to be published.
• Updating website content.
• Uploading content on social media platforms, where required.

You are:

• Preferably a Degree/Diploma in Marketing and/or Communications, Business Studies; with at least 1-2 years in content creation or digital marketing, with a portfolio of already published digital content assets.
• A strong communicator with excellent writing and editing skills, and attention to detail.
• Positive, problem-solving attitude, enthusiasm and excellent in multi-tasking and juggling tight deadlines.
• Always asking questions to understand, asking why-not to explore alternative ways that are more efficient, effective, creative etc.